Ahi Kā Vendor Manual
This page was last updated on Wednesday 1 April to reflect local car parking availability due to ULTRA music festival. Information is subject to change, we recommend bookmarking this page and checking back regularly for updates.
Health and Safety is due now! Complete the Tākina health and safety induction, and return the vendor obligation form to teoranoa@conference.nz before Thursday 02 April.
Contact details
Should you require any assistance, please contact:
Te Oranoa Wawatai | Conference Innovators
T +64 22 033 2177 | E teoranoa@conference.nz
- General conference and vendor enquiries
Registration
Vendor registration:
Each stand includes two complimentary vendor registrations, which provide access to Ahi Kā (10 - 13 April) and a ticket to the Welcome Function (Thursday 9 April). You may also purchase the daily catering package and tickets to other social events through the online registration form.
You must register your onsite team by completing the online registration form. All onsite staff must be registered by Tuesday 17 March.
Catering:
Conference kai is not included in your registration. Vendors must provide their own kai during the conference.
Please note that commercially prepared foods that are not wrapped or packaged (e.g. takeaways, hot food bought off-site, etc.) cannot be eaten in the venue. Homemade kai and commercially wrapped or packaged food (e.g. muesli bars, fruit, etc.) can be consumed in the venue.
There are also onsite catering options available:
- Daily conference kai – fabulous and fresh morning tea, lunch, and afternoon tea for $50.00 + GST p/p. The day catering package must be purchased in advance through the registration form.
- Zephyr Café, Ground floor of Tākina – Zephyr has plenty of delicious cabinet options, as well as a full-cooked breakfast and lunch menu
Social functions:
Your Vendor registration includes a complimentary ticket to the Welcome Function. Additional social function tickets can also be purchased.
Key dates
Due by 17 March
- All vendor onsite staff are to be registered by completing an online registration form.
- Loading dock pack in delivery time (if you are bringing in your own vehicle) to be arranged with Tākina.
Due by 23 March
- Complete the Tākina health and safety induction form.
- Sign and return the Rural WONCA Conference vendor obligation form to teoranoa@conference.nz.
April
- Earliest date for freight to arrive at Tākina - Wednesday 8 April
- Vendor pack in 11.00am - 4.30pm on Thursday 9 April
- Vendor pack out from 2.00pm on Monday 13 April
- Last date for freight collection (by 4pm) on Tuesday 14 April
Ahi Kā vendor stand information
- 2.5m x 2.5m space (no walls)
- 1x 1.8m x 0.7m trestle table and 2x chairs
- 1x 10 amp power supply with 4-pin multi-box power point
- Point of Sale system and financial handling – Vendors are responsible for providing their own POS system and collecting, managing, and securing all financial payments associated with their stand
Vendor timetable
Pack in/out information
Vendor pack in
Deliveries will only be accepted from Wednesday 8 April. Please ensure your packages are clearly labelled, using the Tākina's delivery label below.
Vendor pack out
Pack out begins Monday 13 April, from 2.00pm. Pack out CANNOT commence any earlier than 2.00pm.
Health and safety
Ensuring the health and safety of all workers, vendors, and delegates is a top priority at the Rural WONCA Conference.
Ahi Kā access and safety requirements
All attendees must comply with the following requirements:
- Access times: You may not enter your stand before the allocated pack-in time or before the exhibition build is complete. At the end of the conference, pack-out is only permitted during the allocated time, after Conference Innovators and Tākina Wellington Convention and Exhibition Centre have inspected the venue.
- Safety gear: A high-visibility vest must be worn during pack-in and pack-out.
- Electrical equipment: All electronic items (e.g., laptops) must be ‘tagged and tested’ by a qualified electrician and be up to date. Untested or expired items will be removed.
- Security: All attendees and Ahi Kā staff must wear their official conference name badge at all times. Any bags or exhibitor items left in storage must be logged and signed for. Suspicious items may be removed. Security procedures may change without notice.
- Health and safety compliance: All workers, contractors, and vendors are expected to act safely and comply with current health and safety legislation. Failure to comply with venue or conference requirements, or unsafe behaviour, may result in removal from your stand.
Tākina health and safety induction
Please ensure you complete the Tākina Wellington Convention and Exhibition Centre’s health and safety induction by Monday 23 March.
All vendors must ensure at least one representative per stand completes the Health and Safety Induction. Non-compliance will prevent the stand from setting up at Tākina Wellington Convention and Exhibition Centre.
Rural WONCA Conference vendor obligation form
The Rural WONCA Conference vendor obligation form must be signed and sent to teoranoa@conference.nz by Monday 23 March.
Venue | Tākina Wellington Convention and Exhibition Centre
Loading dock access:
217 Wakefield Street, Te Aro
Wellington, 6011
Front building access:
50 Cable Street, Te Aro
Wellington, 6011