Exhibition manual
This page was last updated on Thursday 5 February. Information is subject to change, we recommend bookmarking this page and checking back regularly for updates.
Contact details
Should you require any assistance or clarification, please contact the appropriate representative.
Amika Van den Broek | Conference Innovators
T +64 9 281 5588 | E amika@conference.nz
- Exhibition Portal
- Exhibition and sponsorship inclusions
- General conference and exhibition enquiries
Nicola Ransome | Exhibition Hire Services
T +64 27 495 2827 | E nicola@exhibitionhire.co.nz
- Exhibition build/design
- Furniture/accessories hire
- Fascia signage
Emmanuelle Souche | Tākina Wellington Convention Centre
T +64 21 878 462 | E Emmanuelle.Souche@takinaevents.co.nz
- General venue enquiries
- Applications/permits
- Loading dock bookings
Scotty Berry | Flubatek
T +64 273 336 839 | E scotty@flubatek.co.nz
- Audio visual equipment
- TV screens
- Digital monitors
Key dates
Due now
- Payment of the exhibition stand is due by the 20th of the month following the invoice date, or before the conference (10 April 2026), whichever comes first.
- Company logo, website link and profile for the Conference app (via Exhibition Portal)
- Confirm trestle table, table cloths and chairs (via Exhibition Portal)
- Social media platforms for the Conference app (via Exhibition Portal)
- All exhibition stand staff are to be registered
Due by 9 March
- Supply contact details of your exhibition build company to Conference Innovators.
- Custom designed stands plans, including requests for hanging of banners to Conference Innovators.
- Loading dock pack in delivery time (if you are bringing in your own truck) to be arranged with Tākina
- Design build stands to organise access requirements to Exhibition Hire Services
- Complete the Tākina health and safety induction form (via Exhibition Portal).
- Return the signed exhibitor health and safety obligation form (via Exhibition Portal).
April
- Earliest date for freight to arrive at Tākina by Wednesday 8 April
- Exhibitor pack in 11.00am - 4.30pm on Thursday 9 April
- Exhibitor pack out from 2.00pm on Monday 13 April
- Last date for freight collection (by 4pm) on Tuesday 14 April
Making the most of your time at the Rural WONCA Conference
Our conference organising team is here to support you in maximising every opportunity, both before and during the conference. The tips below are designed to help you build valuable one-on-one connections with many attendees in a short amount of time, all of whom have a genuine interest in your products or services.
Exhibition stand information
- Prefabricated 3m x 3m stand (Octanorm white panels)
- One exhibitor registration including daily catering and a ticket to the welcome reception (Thursday 9 April)
- 2 x spotlights and 1 x 10 amp power supply with 4 pin multi-box power point
- Organisation fascia signage (max 15 characters in black font on a white board)
- Exhibitor listing in the mobile app, including a 50 word profile of organisation or products
- A list of conference delegates who have agreed to name disclosure in relation to the conference sent two weeks prior
Trestle table and chairs
Please indicate via your Exhibition Portal if you require a trestle table (1820 × 460 mm), chairs and hire a table cloth at the rate of $20.00 NZD.
Custom stand design approval
Exhibitors installing a custom designed stand must provide a design layout showing the dimensions and 3D plan of the stand design prior to Monday 9 March to amika@conference.nz for approval.
Registration
Exhibitor registration:
Each stand includes one complimentary exhibitor registration, which provides day catering (10 - 13 April) and a ticket to the Welcome Reception (Thursday 9 April). During registration, you may also purchase tickets to various social event and book accommodation. Additional exhibitor registrations are available for NZD $550 (incl. GST).
You can register your onsite team through your Exhibition Portal. All onsite staff must be registered by Monday 9 March.
Accommodation bookings:
The conference organisers have secure room blocks at exclusive rates which can be booked via the registration process. To secure multiple rooms for your organisation or arrange chargeback, please contact Sarah Scott.
Sarah Scott | Conference Innovators
E sarah@conference.nz | T 03 353 2829
Exhibitor registration:
Each stand includes one complimentary exhibitor registration, which provides day catering (10 - 13 April) and a ticket to the Welcome Reception (Thursday 9 April). During registration, you may also purchase a additional social event tickets and book accommodation. Additional exhibitor registrations are available for NZD $550 (incl. GST).
You can register your onsite team through your Exhibition Portal. All onsite staff must be registered by Monday 9 March.
Accommodation bookings:
The conference organisers have secure room blocks at exclusive rates which can be booked via the registration process. To secure multiple rooms for your organisation or arrange chargeback, please contact Sarah Scott.
Sarah Scott | Conference Innovators
E sarah@conference.nz | T 03 353 2829
Exhibitor timetable
Pack in/out information
Exhibition pack in
Deliveries will only be accepted from Wednesday 8 April. Please ensure your packages are clearly labelled, using the Tākina's delivery label below.
Exhibition pack out
Pack out begins Monday 13 April, from 2.00pm. Pack out CANNOT commence any earlier than 2.00pm.
Health and safety
Ensuring the health and safety of all workers, exhibitors, and delegates is a top priority at the Rural WONCA Conference.
Exhibition access and safety requirements
All attendees must comply with the below requirements:
- Access times: You may not enter your stand before the allocated build time or before the exhibition build is complete. At the end of the conference, pack-out is only permitted during the allocated time, after Conference Innovators and Tākina Wellington Convention and Exhibition Centre have inspected the venue.
- Safety gear: A high-visibility vest must be worn during pack-in and pack-out.
- Electrical equipment:All electronic items (e.g., laptops) must be ‘tagged and tested’ by a qualified electrician and be up to date. Untested or expired items will be removed.
- Security: All attendees and exhibition staff must wear their official conference name badge at all times. Any bags or exhibitor items left in storage must be logged and signed for. Suspicious items may be removed. Security procedures may change without notice.
- Health and safety compliance: All workers, contractors, and exhibitors are expected to act safely and comply with current health and safety legislation. Failure to comply with venue or conference requirements, or unsafe behavior, may result in removal from your stand.
Tākina health and safety induction
Please ensure you complete the Tākina Wellington Convention and Exhibition Centre’s health and safety induction by Monday 9 March.
All sponsors/exhibitors must ensure at least one representative per stand completes the Health and Safety Induction. Non-compliance will delay the stand from exhibiting at Tākina Wellington Convention and Exhibition Centre.
Rural WONCA Conference exhibitor obligation form
The Rural WONCA Conference Exhibitor Obligation Form must be signed and uploaded in your Exhibition Portal or sent to amika@conference.nz by Monday 9 March.
Venue | Tākina Wellington Convention and Exhibition Centre
Loading dock access:
217 Wakefield Street, Te Aro
Wellington. 6011
Front building access:
50 Cable Street, Te Aro
Wellington. 6011